Terms and Conditions from Tim Mitchell Photography


1. It is agreed that the following terms set out the total agreement made between the parties and any changes made by Tim Mitchell Photography will take immediate effect. By paying any amount to your invoice you are in agreement with the terms and conditions listed here.


2. The Booking Fee of £200 may be made by BACS online money bank transfer (preferred), or by cash, and this secures the time and services of the Photographer(s) for the wedding and is non-refundable or transferable in the event of cancellation by the client, it being the agreed loss suffered by the Photographer due to cancellation. This is also true during Covid-19 restrictions or any other old or new virus is in effect. 


3. Cancellation by the client less than 12 weeks before the wedding will result in the payment in full been made to the photographer. All cancellations must be in writing. Weddings that are postponed to a later date will retain the fee as long as the Photographer can reschedule for the new date and time.


4. Payments Following payment of the Booking Fee, the balance is due no later than one month before the wedding date. No Photography will take place on the day or Photographs, Albums, USB Memory Stick or Additions will be delivered until all payments due have been paid in full. Payment for Reprints, Digital Story Books, Acrylic Panels, Canvas Prints, or other Additions is to be made in full at the time of ordering. Payment for additional Attendance Hours (part or whole at £75 per hour) and must be paid in full where agreed, but which may not be known accurately at the time of Contract signing


5. All prices are as at the time of agreement of this Contract by paying any amount to the invoice provided, but in the event that changes arise that are outside the Photographer(s) control, for instance but not exclusively, the costs of Prints, Additions, Travel and Subsistence, then we will inform the Client of such within 21 days.


6. The Principal Photographer will be Tim Mitchell, and a 2nd Photographer if required will be of his choice and will be provided at an agreed price with you the client. They will be the ONLY stills Photographers allowed to attend for financial gain. (Videographers attend by agreement.)


7. All image sizes are nominal. The Photographer will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres or modern  / difficult lighting at the location where the picture was taken. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye. The number and style of photographs delivered to the client by the Photographer shall be deemed correct.


8. Creative Licence the Photographer(s) shall be granted artistic licence in relation to the poses photographed and the locations used. The style and the number of photographs are also dependent on vagaries of the weather and the availability and willingness of the clients and their guests. The Photographer(s) will make their best effort to honour requested photographs but does not undertake any guarantee for any specific picture nor incorporate any specific background, location or group arrangement.


9. The Photographer may display any photographs included in this contract in his studio, web site, portfolio, literature, display areas, exhibitions, competitions, advertising or slideshows, Social media sites,  unless expressly denied in writing by the Client.


10. Retouching, digital manipulation and artist finishing is available to the Client as an optional extra.

11. Copyright. Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically, electronically or by any other means an image created as part of this contract without the permission of The Photographer(s) in writing. Negatives/Digital files remain the property of The Photographer(s).

12. Licensed Images. Images supplied by a USB Memory Stick / Download link, the image will be High Resolution jpeg format and the digital files will be suitable for printing. Prints of any Image download or electronic files must NOT be copied, altered, or distributed to a third part for free or profit, where they will be used in a business sense, such as advertising. Rules of what the images can be used for will be stated on the original invoice.


13. Third Party Printing Tim Mitchell Photography cannot accept any responsibility or liability for colour balance or quality of any Prints reproduced from the USB Memory Stick that we supply by Third Party Printers such as High Street/ Online photo processing shops.


14. Attendance In the unlikely event of the assigned Photographer being unable to attend your wedding due to unforeseen circumstances, then the deposit will be refunded and also any other payments made towards the wedding

16. Cancellation. The Client may cancel this contract at any time by giving notice by email to The Photographer(s), but in doing so shall forfeit any monies paid. If you the client cancels the booking at any point from the original booking / invoice date and up to to two weeks before the original booked wedding date, this will result in a £250 cancelation fee. The cancelation fee will be due at once and in full on the day of cancelation.

17. Tim Mitchell Photography can not and won't be held responsible if the client or venues change / cancels the wedding date and the photographer is not available on your alternative date. In the event of a date change Tim Mitchell Photography will do all he can to provide an alternative date.

18. Complaints. Any complaints should first be raised by the Client with the Photographer in writing / email within 7 days from the date of receipt of your images. (After 7 days it will be deemed that the images given to you are to your satisfaction)

19. Any violence / threatening / aggressive behaviour / slander or harassment towards the Photographer before or on the date of the wedding will result in termination of the job, The photographer will freely walk away from the location or cancel the wedding photography service, with no restrictions and no refunds or any other monies paid of any amount will be paid back to the customer. Also if needed the issues will be reported to the police.

20. If for whatever reason communication fails between the client and the supplier (Tim Mitchell), this can include no response to emails, social media messages, phone calls or even a physical letter, Then the supplier (Tim Mitchell) will presume the wedding / photoshoot or other photography service will be no longer taking place and the booked / arranged date will be opened up to other potential clients. No refunds will be given and kept for loss of earnings, even if paid in full.

21. Once the client receives their images, digitally via an online link / gallery / USB stick or in print, then it is the clients responsibility to keep the images safe or to make copies of the images incase of loss. The Photographer will not be responsible for storing images for clients.